Managing Instant Hire Projects
Opening an Instant Hire project provides employers with the ability to hire numerous Freelancers without having to review each and every application. Instant Hire projects are best for projects which require a large number of Freelancers to complete the same project and with Instant Hire options this allows you to manage these Freelancers with as much ease as possible.
You will notice three columns on the Instant Hire Dashboard
Working: These are the open contracts which are currently being worked on by your Freelancers. This is where you can chat with them and review their work or Proof Screenshots.
For Review: These are contracts that have been submitted for review by the Freelancer. This column is where you will review their work and decide to either pay them, send the contract back to be worked on some more, or decline payment for incomplete work.
Here we will lay out all of the statuses for Working and For Review Contracts in a Instant Hire project.
- Working: Working status means that the Freelancer has begun working on your project
- For Review: For Review status means the Freelancer has submitted their work for you to review and either release payment for the project, or send back for more work
- Past Due: Past Due status means the Freelancer has not completed the project on time.
- Failed Review: Failed Review status means the Freelancer submitted their work for review and you have sent the work back to have changes made
- Reopened Pending Start: This status is applied to a contract after you have reopened the contract and moved it back to the Open column. This status appears before the Freelancer has begun working on the contract again
- Edit Under Review: Edit Under Review status means you have made edits to the project and the Freelancer is reviewing the edits to determine if they still wish to work on the project. If the Freelancer decides to continue working they can simply accept the edits. If they decline to continue working then they can quit without any penalty to you or them
Closed: All contracts present in the Closed column of the Project Management page have either been closed by you, the Employer, or by the Freelancers themselves. You have the ability to close a contract at any point, while the Freelancer has the ability to quit a contract at any point. Some of these options will harm your Payment Percentage scores and some will not.
Here we will lay out all of the statuses for Closed Contracts and what your options are with those contract.
- Cancelled: Cancelled status applies to a contract you have declined to pay and have closed.
- Freelancer Quit: This status displays when the Freelancer has quit the project. If a Freelancer has quit the project there are no options to allow the Freelancer to work on the project again.
- Auto Cancelled; The Auto Cancelled status displays when you have the Auto Cancel option turned on in your Project Settings. This setting will automatically cancel any contract which moves into Past Due status.
- Auto Paid: The Auto Paid status displays when you have the Auto Pay option turned on in your Project Settings. Auto Pay provides you with the ability to set a Review Period where you can review the work submissions made by your Freelancer. If you do not Pay the contract, or Fail Review on the contract before the Review Period expires then the contract will be automatically paid. Once a contract is automatically paid there is no way to reverse the payment
- Paid: The Paid status displays when you have manually paid a Freelancer for a completed project.
Contract Options
The Latium platform provides it’s users with multiple options to manage their open contracts, depending on the statuses those contracts are in. To see which options are available to you simply click the three dots next to the status to open up the options:
Below we will list the options that will be available and describe what actions they take.
- Add Time: This option provides you with the ability to add more time for the Freelancer to complete the project
- Pay: This option will Pay the Freelancer and close the contract. This option cannot be undone.
- Fail Review: This option will fail the submission and alert the Freelancer to try the project again
- Cancel Contract: This option declines payment to the Freelancer and closes the contract. You can always reopen a contract in case of a mistake.
- Reopen: This option will reopen a closed contract. You may need to change the due date in order to reopen a contract. This is available in case of a mistake or if you would like to give the Freelancer another chance to complete the project.